Corporate card expenses
Snap the receipt. Pick the card. Done.
ExpenseVues keeps every company card's statement in view, for the people who spend and the people who close the books.
Works in any phone's web browser. Nothing to install.
Everything a card program needs
Built around how corporate cards actually work: several cards, different issuers, and statements that close on their own dates.
Capture in seconds
Take a photo of the receipt, upload a PDF, or share it from another app. It's saved right away, so a receipt is never lost.
Forward email receipts
Everyone gets a personal receipts address. Forward a ride, airline or hotel receipt and it becomes a draft expense, even from other mailboxes you've confirmed.
Works offline
On a plane or in a parking garage? Keep adding expenses. They upload on their own when you're back online.
Every card, its own statement
People can carry cards from different issuers. Each card's total follows its own statement dates, and reports keep cards separate.
Recurring charges, handled
Subscriptions and monthly fees turn into drafts each period. Confirm them with a tap. When a price changes, accounting updates it in one place.
Approvals if you want them
Turn approvals on and managers approve their team's expenses. Leave them off and submitting is final.
Find any expense
Search by description, amount, date, card, category or reference. Admins and accounting can search the whole company.
Reminders that do the chasing
One email a day when charges need details, and one for approvers when expenses are waiting. Not a message for every item.
For accounting
Built for whoever closes the books
Give your bookkeeper a sign-in of their own. They see every expense, fix what's off and send it to QuickBooks.
A free seat for your bookkeeper
The Accounting role sees the company-wide dashboard, every expense and receipt, and every export. No company card needed, and no charge.
Export to QuickBooks Desktop
Approved expenses export as an .IIF file, split by each category's GL code. A preview flags anything missing a GL code first.
Find what's missing
Upload the card statement and see which charges nobody has entered. The cardholder is asked for the details and the receipt. Capital One statements today; ask us about your issuer.
Fix mistakes without sending them back
Correct the date, category or amount of anyone's expense. The cardholder gets an email, and the change stays in the expense's history.
Statement dates that match the bank
Issuers shift the closing date a day or two each month. Enter the real date, and every total, report and export follows it.
Close the month faster
See spending by person, category and card for any statement or year, next to the one before. Export to Excel, CSV or PDF with receipts.
For admins
See how your card program is running
The Usage page shows who's keeping up and who needs a nudge, for the last 30 or 90 days or the year so far.
- Who hasn't signed in lately, and who was invited but hasn't joined.
- How long people take to submit, and drafts that have been waiting a week or more.
- How many expenses come in with a receipt.
- Cards that haven't been used in 30, 60 or 90 days.
How it works
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Your company gets its own address
Like acme.expensevues.com, with your logo and colors.
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Add your cards and invite your team
Set up each card program with its statement closing date, then assign cards to people. You choose the categories.
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Capture, review, export
People log expenses as they go. Accounting reviews by statement period, fixes anything that's off, and exports to QuickBooks or Excel.
Card data stays out of harm's way
ExpenseVues is built so there's very little sensitive data to protect in the first place.
How we protect your data- Only the last 4 digits of a card are stored. Never the full number, expiration date or security code.
- Each company's data is kept separate, on its own web address.
- Admins, managers and accounting sign in with two-factor authentication.
- Receipt photos are private, and location data is removed from them.
Questions
Do people need to install an app?
No. ExpenseVues runs in the phone's web browser. People can add it to their home screen so it opens like an app, which also lets it work offline.
Which cards does it work with?
Any company card: American Express, Chase, Citi, Capital One and others. You enter each card's statement closing date and last 4 digits. There's no bank connection to set up.
Does it work with QuickBooks?
Yes, QuickBooks Desktop. Approved expenses export as an .IIF file, split by each category's GL code. For other accounting systems, use the Excel or CSV export.
Can our bookkeeper use it without a company card?
Yes. The Accounting role sees every expense, receipt and report, fixes mistakes and runs the exports, without a card of its own. Accounting users are free.
Can we use our own categories?
Yes. Each company sets its own expense categories and GL codes. You can also mark categories like tolls and parking as not needing a receipt.
How much does it cost?
$9 per cardholder per month for 1 to 3 cardholders, with a $20 minimum, or $7 for 4 to 10. Enterprise starts at $6.50 for 11 or more. You pay only for people with company cards; admins and accounting users without a card are free. Pay yearly and get 2 months free, and setup is free for now (normally $99). See pricing.
See it with your own card program
Tell us a little about your team. We'll set up a walkthrough and answer your questions.